HR Administrator (12 month FTC)

To support and work in co-ordination with the HR Team to provide a comprehensive, effective and consistent HR administration service to all business units, in alignment with the company’s procedures, culture and values.

Primary Responsibilties:

  • Supports the HR Team by providing an effective administration service to the team and the wider business.
  • Support the HRBP in maintaining an accurate HR system (PeopleHR), including inputting all HR data (e.g. absence, holiday, payroll), compiling and producing reports and looking for ways to use the system to provide a more effective HR service.
  • Support with the monthly payroll process including maintaining the Payroll inbox, producing the monthly payroll spreadsheet, liaising with the payroll providers and uploading the monthly pension reports.
  • Support recruitment with posting adverts, monitoring applications, arranging interviews, preparing interview packs and attending interviews where required.
  • Responsible for ensuring an efficient on-boarding process is followed including; ensuring all new joiner paperwork is returned, copies are uploaded to SharePoint, PeopleHR is updated, all relevant stakeholders are informed, including Payroll, inductions are organised and the HRBP is alerted to any issues.
  • Responsible for managing the Airside Pass process, including; applying for all references, criminal record checks and GSAT certificates (General Safety Awareness Training), updating the MTrust database and booking appointments at the ID centre.
  • Responsible for ensuring an efficient leaver process is followed including; ensuring relevant paperwork is returned, copies are uploaded to Sharepoint, PeopleHR is updated, all relevant stakeholders are informed, including Payroll and the HRBP is alerted to any issues.
    Responsible for managing the WorkRite training system, ensuring all new starters are set up on the system and allocated training and on-going training requirements are monitored and reminders distributed as required.
  • Supporting with absence management, including; maintaining accurate absence data in PeopleHR, booking occupational health appointments, attending meetings where required, filing absence documents and updating the AXA portal.
  • Support with the co-ordination and booking of staff training where required.
  • Supporting the HR Team through various delegated tasks, such as arranging meetings, taking notes at meetings (such as disciplinary hearings and other formal meetings), drafting correspondence and filing.
  • Provide cover to the Business Administrator where necessary, such as lunch and holiday cover.
  • Liaise and build relationships with a range of internal and external customers e.g. employees, trade unions, managers, suppliers and other third parties, demonstrating professional credibility at all times.
  • Provide an excellent, customer focused and proactive HR service; proactively monitoring the HR inbox, investigating, responding to and progressing issues and queries to a successful conclusion at the earliest time.
  • Attending meetings at any other unit as required.
  • To keep filing up-to-date and ensure that all HR files are kept in a consistent manner.
  • To ensure the highest level of confidentiality at all times.
  • Ensure that all services and activities are provided in accordance with current legislation and Company processes and policies.
  • Support the Head of HR and HRBP to develop the People strategy and adopt a flexible and proactive approach in order to support its delivery.
  • Demonstrate and promote the values of the business at all times, being a champion of the Company’s culture.
  • Working with the other team members to support the formulation of HR policies and processes in support of the Company’s objectives.
  • Actively promote ANS to internal and external customers, carrying out all duties in an efficient, professional and courteous manner; clearly & effectively communicating with customers & staff.
  • Any other task, as requested by the HRBP, Head of HR or a member of the SMT.

Qualifications and Training (desirable but not essential):

  • Level 3 CIPD certificate (or working towards)

Experience (desirable but not essential):

  • Previous experience of providing HR Administration in a busy HR department that provides a proactive and value-added service to the business.
  • Previous knowledge or experience of aviation and or Air Traffic Management
  • Experience working for a growing SME

Competences and Attitude:

  • Advanced communication skills (both written and verbal) with the ability to communicate effectively at all levels and to build and maintain good working relationships.
  • Excellent team working skills
  • Numerate with excellent IT skills (Word, Excel, PowerPoint, Outlook and HR systems).
  • Excellent organisation and time management skills, deadline focussed with the ability to prioritise workload and multi-task.
  • Business aware and customer focussed.
  • An interest and willingness to learn employment law and HR best practice.
  • A passion for providing a service to customers.
  • Ability to use initiative and perform under pressure, taking ownership to work autonomously
  • Personal integrity and professionalism
  • Flexible and change-oriented with positive outlook and ability to engage others.

 Competitive salary plus excellent benefits